PILATES 101

Liability Waiver, Studio Policies & Client Agreement

Business Name: 100 PILATES CORP (d/b/a PILATES 101)
Studio Address: 195-05 Northern Blvd, 1st Floor, Flushing, NY 11358
Phone: 917-227-8477 / 347-368-4593

By registering for services at PILATES 101, I voluntarily acknowledge, understand, and agree to the following terms and conditions:

1. Assumption of Risk

I understand that participating in Pilates, yoga, barre, Gyrotonic, and related activities involves inherent risks, including but not limited to injury, strain, illness (including COVID-19), or medical emergencies. I voluntarily assume full responsibility for all associated risks.

2. Health Certification

I confirm that I am in sound physical and mental condition and capable of safe participation. I understand it is my sole responsibility to consult a physician before engaging in physical activity.

3. Release of Liability & Indemnification

I hereby release and hold harmless 100 PILATES CORP, its owners, instructors, staff, and affiliates from any and all liability, claims, demands, or causes of action arising from my participation. This includes, without limitation, personal injury, illness, property loss, or death, except as prohibited under NY General Obligations Law § 5-326.

4. Emergency Medical Authorization

In the event of an emergency, I authorize studio personnel to seek medical treatment on my behalf. I assume full financial responsibility for any resulting care.

5. Studio Conduct & Code of Respect

I agree to abide by all studio rules, booking procedures, and instructor directives. Disrespectful, disruptive, or unsafe behaviour may result in immediate suspension or termination of access without refund.

 

6. Photo & Media Release (Optional)

☐ I grant permission for PILATES 101 to use photos or videos of me taken during classes or events for promotional purposes (website, social media, flyers). My name will not be disclosed without additional written consent. I may revoke this in writing at any time.

7. Class Schedule & Instructor Changes

I understand that class times, instructors, and formats are subject to change without notice due to emergencies, scheduling conflicts, or low attendance.

8. Studio Closures & Force Majeure

I acknowledge that no refunds will be issued for temporary closures caused by weather, maintenance, government regulations, pandemics, or other events beyond the studio’s control. Membership time may be extended at the studio’s discretion.

9. Child & Minor Participation

Minors under age 18 must have a parent or legal guardian sign this agreement. Children under 14 may only participate in designated Kids Classes or approved private sessions.

10. Personal Property

The studio is not liable for lost, stolen, or damaged items. Clients are advised not to bring valuables into the practice or locker areas.

11. Cancellation, No-Show & Freeze Policy

  • All cancellations must be made at least 24 hours in advance.

  • Late cancellations (within 12–24 hours): $10 fee or 1 session deducted (based on membership type).

  • Cancellations under 12 hours or no-shows: $20 fee and session deducted.

  • Unlimited Members: Same fee structure applies.

  • Soft Opening Period: No monetary penalties, but session loss still applies.

  • All cancellations must be confirmed via text, email, or phone.

Membership Freeze:

  • One freeze (1 week) allowed per membership cycle for Unlimited or 2x/Week plans.

  • Extended freezes allowed with documentation for:

    • Medical reasons

    • Business travel

    • Military service

  • Freeze requests must be made at least 1 week in advance.

12. Purchase, Refund & Transfer Policy

All sales are final for:

  • Promotional offers

  • Discounted class packages

  • Discounted memberships

Refunds will only be considered with documentation for:

  • Permanent relocation

  • Medical disability or illness

  • Physician-confirmed injury

Memberships are non-transferable unless purchased under a Family Package, in which case usage is restricted to verified family members.

Contract Memberships:

  • Full payment required upfront for 3-, 6-, or 12-month term agreements with discounted offers.

  • Early termination is not permitted for discounted contract unless qualifying under the approved exceptions above.

13. Payment Authorization & Auto-Renewal

I authorize PILATES 101 to charge my credit card or bank account for services, including auto-renewing monthly memberships. Cancellation of auto-renewal requires written notice 30 days prior to the next billing cycle.

14. Voluntary Participation & Acknowledgment

I confirm that I am entering this agreement voluntarily, and no verbal promises or representations beyond this document have been made to me.

15. Legal Validity of Electronic Signature

I understand that by signing electronically or clicking “I agree,” I am entering into a binding legal agreement, equivalent to a handwritten signature.

Client Name: ____________________________________
Signature: _______________________________________
Date: __________________

Parent/Guardian Name (if under 18): ____________________________
Signature: _______________________________________
Date: __________________